May 2025 Board Meeting Minutes

Clear Lake Area Community Center Board Meeting Minutes

May 22, 2025

Present: Board Members - Tim Wyss, Wendy Schoggins, Muriel Nelson, Sue Anderson, Bert Petersen, Ray Cress; Advisory Board Members – John Koerper; Tenants – Melanie Cuper

Call to Order: President Tim Wyss called the meeting to order at 9:30 am in the CLACC Office.

Pledge of Allegiance: Led by Tim.

Secretary’s Reports: The minutes of the April 24 Board Meeting were accepted as presented. 

Treasurer’s Report – Wendy Schoggins for Virginia Cahow

• April Income: 

  • Most tenants are current on their rental payments.

  • The Thrift Shop sales continue to be strong.

• April Expenses

  • Earth Day expenses – The Lions Club reimbursed CLACC for half of this expense ($150).

  • There was a one-time expense for a float replacement in the make-up tank ($2175)

• Reserves – Because of the current market fluctuations, the Edward Jones accounts are down $1800 over the last 2 months.

• The Treasurer’s Report was approved as presented and is subject to audit.

Special Presentation

Emergency Services personnel from the Clear Lake Village attended the meeting to discuss CLACC becoming the village’s emergency shelter for inclement weather. Participating were T.J. Buhr-CL Fire Chief, Paul Houx-CL Police Chief,  Jamie Wood-CL Police Deputy and  Ben Strobach-CL Police Deputy

Ben Strobach led the discussion:

• The village requests to reestablish the agreement between the village and CLACC whereby the center serves as the village’s severe weather shelter site.

• The village will need keys to access the facility and will get a wall-mountable Knox Box, a digitally accessible lock box to hold the door key. The lock box will be mounted outside a main entrance; village emergency response staff will maintain the combination. This seems to be an excellent and well-controlled option for building access. Until then, they will manage door keys appropriately. 

• The village will provide appropriate shelter signage and procedures to the center.

• An emergency vehicle will be parked outside the entrance door to alert people of the unlocked door once a severe weather emergency is declared.

• Shelter seekers will be advised to shelter in the ground floor hallway. If additional space is required, the overflow will be directed to the dining room, a less safe area.

• Emergency staff may be on site, depending on their availability. They will take responsibility for ensuring all shelter-seekers have left the center before they lock up.

• The next step is for the village to share their proposed procedures relative to sheltering people at CLACC. Once CLACC approves, shelter signs provided by the village will be posted by CLACC.

Office Management – Wendy Schoggins

• Wendy is working with the tenants who are not current on their rent.

• Brat Stand -June 5 & 6: There is a sign-up sheet for June 5 & 6 plus prep work on Wed. eve, June 4. Board members were encouraged to participate. The busiest time is 11-2 so more workers are needed then.

• Specialty Coating  has initiated a program for its 150 employees to each volunteer a workday (minimum  of 6 hours) to a local non-profit. Tim & Wendy submitted a list of possible jobs these volunteers could do at CLACC. Specialty Coating will coordinate sign-up of their employees. More information should be available shortly.

Old School Thrift Shop  - No update 

Tenant Talks  - No update

Standing Committee Reports:

Building and Maintenance and ongoing projects:

• Cedar Corp (Cory Scheidler) evaluation of facility heating and ventilation needs

  • Tim is waiting to hear from Cory regarding when he can start on the CLACC project.

• Ventilation for the Cahow shop (exterior door #11 entry) and Insulation for steam pipes

  • These issues will be included as part of the heating and ventilation system analysis.

• Floor tiling

  • Tile was removed as part of the asbestos abatement in the hallway to the gym area and room 303.

  • It was recommended to also consider tiling the thrift shop.

  • Suggestions for floor tiling/covering include:

    • Room 303 - Use standard12-inch square vinyl tile.  Wendy has located some at a reduced cost.

    • Gym Hallway – 1) Seal the concrete as is, or 2) use the tile donated from Wells Fargo Communications Center (concern about installing this tile – the expense of the special doorway thresholds that would be needed.)

    • Tile the thrift shop with the tile donated from Wells Fargo.

  • Wendy will revisit the cost associated with the special tile & report at the next board meeting.

Senior Meals: - Muriel

• Another successful  Senior Luncheon was held April 24. 

• The next luncheon on June 12 will feature the annual grill out with Warren DeBoer as the grill master.

• We are grateful to all who continue to help make these meals a success. 

• The remaining 2025 schedule includes August 28, October 23 and December 4.

• Bingo - Muriel

• Games will continue the 2nd Tuesday of the month at 1 pm and after the luncheons.

Executive/Finance  - No update to report.

Grants – Muriel

• We’re waiting to hear from Fred C. and Katherine B. Andersen Foundation (FCKBAF)  for the $115,000 request to complete the heating system upgrade in the gymnasium area and for money to replace the roof over the thrift shop. (Note -  On Friday May 23, FCKBAF notified CLACC by email that we are receiving this grant.)

• A submission to Compeer for $10,000 (their maximum-allowed request) towards the Event Center stage, lighting & audio systems is due to them by May 31.

• We also plan to submit an application to the Green Bay Foundation by July 7 for $8,000 (their maximum), also for the Event Center.

• As part of our project to increase awareness in the community about CLACC, grant committee members will be at the brat stand June 5 & 6 to pass out information brochures and talk with people about CLACC’s importance to the community.

Unfinished Business

Cement slab location 

• Ray provided information about the potential for cement since CLACC will eventually need cement poured for the second bench from the Lion’s project (collecting plastic for recycling) and for the depository for flags. 

• After discussion it was decided that Ray will get more information and Tim & Wendy will decide on the location. It was noted that ground preparation would be required where the cement would be poured.

National Registry of Historic Places –  No update.

New Business

Board Member Addition

Ray Cress has agreed to fill the vacant position on the board. Muriel made a motion for Ray to become a board member; Bert seconded the motion.  Motion passed.

Sealcoating the parking lots

• Tim received a quote to heat-patch, rout and fill most cracks seal & line-paint 2 of the 3 parking lots for $12,913.18.

• The contractor declined to bid on the back parking lot because of its poor condition.

• Bert stressed that we ensure the area around the drain in “Lot #2” be appropriated repaired to avoid a significant problem in the future.

• Ray made a motion to accept the written bid; Sue seconded the motion.  Motion passed.

Food Stand at Clear Lake Days

• The food stand at Clear Lake Days in 2024 was a profitable fund-raising event for CLACC.

• Some time back Lori and Warren DeBoer offered to manage the stand again this year. 

• Muriel made the motion that CLACC sponsor a food stand again this year provided Lori & Warren DeBoer can manage it; Wendy seconded the motion.  Motion carried.

Designated Site for the Village Severe Weather Events

• Tim would work with the village to establish the agreement.

• Muriel moved to proceed with the agreement; Doug seconded the motion. Motion carried.

Adjournment 

Muriel moved to adjourn the meeting at 11:00 am; Sue seconded the motion.  Motion carried. 

Next CLACC Board Meeting – June 19, 2025, 9:30 am

(Note – this is a week earlier than usual because of Clear Lake Days)