December 2025 Board Meeting Minutes

Clear Lake Area Community Center (CLACC) Board Meeting

December 4, 2025

Present: Tim Wyss, Virginia Cahow, Muriel Nelson, Sue Anderson, Doug Cahow, Ray Cress, Bert Petersen, Wendy Schoggins, John Koeper, Jay Matson

Call to Order: President Tim Wyss called the meeting to order at 9:30 am in the CLACC Office. 

Pledge of Allegiance: Led by Tim.

Secretary’s Reports: The minutes of the October 23 Board Meeting were accepted. 

Treasurer’s Report – Virginia Cahow

• Income – Income from thrift shop sales, contracts and rentals are on par. Also, income from the auction is helpful.

• Expenses: 

  • Gas and electricity costs are typical for this time of year.

  • The tax preparation bill is yet to come.

  • The compressor motor required replacement.

• Assets – Current value of the US Treasury Bond is $11,164.00.

• The Treasurer’s Report was approved as presented, subject to audit.

Office Management – Wendy Schoggins

• Tenants -  A couple of renters are in arrears on payments. 

• One tenant who is behind on payments is moving out at year’s end. That suite, located on the ground floor, would be a good spot for relocating the thrift shop’s sorting activities that is currently done in the ‘Warriors’ hallway. While it would be an income loss of $180/mo., relocating the sorting process to that suite would resolve many issues. 

  • Donation could be moved to the top of the stairs and appropriate signage posted.

  • The pick-up for the excess goods could be relocated to the loading dock.

  • There was discussion on installing cameras to reduce the ‘dumping’ of unusable items.

  • Muriel made the motion to reassign Room 107 to thrift shop sorting activities; Doug seconded the motion.  Motion carried.

Old School Thrift Shop – Sue

• A decision was made to install floor tile in the thrift shop.  Jay will lead the installation project.

• Sue will coordinate with Jay because everything in the shop must be moved aside and then repositioned once the work is complete.

Standing Committees:

Building and Maintenance-

• Room 303 floor tile – Wendy completed the tiling (excellent job of creating a pattern with limited color options). Coving remains to be installed.

• Weather Stripping – Jay completed all weather-stripping installation.

• Cedar Corp-Apex Engineering update – Plans for the gymnasium HVAC upgrade project were submitted to the state; approval should be received within a week.

• Kitchen disposal – The motor was pulled and sent to Moberg Electric (Rice Lake) for evaluation/repair.

• Sunshine Fitness suite wall repair – The drywall is installed; painting needs to be done.

Program Development – 

• Senior Luncheons  -  Muriel Nelson

• The December 4 holiday luncheon is rescheduled to December  11. The first luncheon in 2026 will be on February 26. Other dates for 2026 will be announced later.

• Executive/Finance – Tim

  • Treasury Bond – The current value of this investment is $11,164 and earning 3.53 interest. No action will be taken at this time.

  • Auctions held at the center –

    • As of Dec. 7, the trial period is completed for auctions that are currently held on the first Sunday of the month in the Event Center and sponsored by an independent agent.

    • One advantage of having it at the center is that items not easily sold in the thrift shop can be put up for sale at this event. Additionally, there is some revenue gained from concessions.

    • Doug made the motion to continue to allow the auctions on a month-to-month basis and pending a review every six months.  Virginia seconded the motion.  Motion carried.

  • Tenant contracts – Contracts for 2026 are under development.

• Grants – Muriel

  • Green Bay Packer Foundation Grant – The center received a grant from the foundation to help replace the Event Center Stage.

  • RCU grant application – We should hear sometime in December regarding the application to help fund the HVAC upgrade.

  • Polk-Burnett Operation Round-Up application – This application is for a portable PA system.

New Business:

• Reimbursement -Neil Lillie continues to perform summer lawn care and winter snow removal.  Ray made a motion that the center provide Neil $500 towards his costs to do the work; Doug seconded the motion.  Motion carried.

• Brat stand – Virginia temporarily reserved June 4 and 5 for CLACC to run the brat stand. Muriel made the motion for the center to proceed with those dates; Sue seconded the motion.  Motion carried.

• 2026 Operating Budget – The budget will be presented for approval at the January meeting.

Adjournment: Bert made the motion to adjourn the meeting at approximately 11:00 am; Doug seconded the motion.  Motion carried.

Next CLACC Board Meeting – January 22,2026 at 9:30 am