January 2026 ANNUAL Board Meeting Minutes

Clear Lake Area Community Center (CLACC) Annual Meeting

January 22, 2026

Present: Tim Wyss, Lori DeBoer, Virginia Cahow, Muriel Nelson, Sue Anderson, Doug Cahow, Ray Cress, Bert Petersen, Wendy Schoggins

Call to Order: Tim called the meeting to order at 9:30 am and led the Pledge of Allegiance.

Secretary’s Report: The minutes of the December 4 Board Meeting were accepted.

Treasurer’s Report – Virginia Cahow

Income:

• Contract Rental - most renters are current on their rent. Thrift Shop sales continue to exceed the budget.

• $1250 in donations was received.

Expenses:

• Gas costs reflect the usual increase due to cold weather ($2043.18) while electrical costs have somewhat moderated.

• Several bills for general maintenance were paid (Menards, True Value, Hillyard).

• The nitrite boiler treatment supplies ($1590) will be a 2-year supply.

• Signage, previously approved by the board, was purchased ($1690). 

• The final purchase for weather stripping supplies was made.

Assets:

• The Edward Jones accounts reflect the withdrawal of  $76,075 for the roof replacement project and $16,050 paid to date to the HVAC project consultants. (total - $92,125).

The treasurer’s report was approved as presented, subject to audit.

Tenant Talks:

Soli Deo Gloria Ballet Company – Crystal Bell and her children who are members of the Soli Deo Gloria Ballet Company made a proposal to purchase and install a vending machine on the ground floor. It would be accessible to everyone in the building. The proposal includes: 

• A new vending machine will be purchased.

• It will be filled with water and other drinks plus snacks; nutritious selections will get priority.

• The girls will be totally responsible for maintaining the vending machine as part of their business.

• The center will receive 10% of sales from the machine for space rental and electricity used.

• The board will act on the proposal at the next meeting.

Lifeline Food Pantry – Diane Viau

• Diane requests that an automatic door opener be installed for the food pantry door that opens to the parking lot.  Currently, many patrons struggle to open and close the door, especially with heavy loads or a shopping cart.

• The pantry is willing to help fund the project. However, this seems to be a good candidate for a grant.

• Some possible installation companies were discussed.  Diane will investigate further and come back to the board with her findings.

Office Management – Wendy Schoggins

2026 Lease Agreements – Wendy distributed the leases by email & several have been received.  She created a spreadsheet to track lease agreement information and completion status. Using email is making it easier for obtaining liability insurance information.

Smart plug to determine AC electrical usage – Wendy found a modestly priced  ($8.00) tool to track electrical usage by time of day and amount used on a 24/7 basis. The initial objective is to determine electrical consumption of the individual AC units and charge tenants accordingly.

Old School Thrift Shop – Sue Anderson

• The prep work for new tile installation is underway. 

• Store merchandise is being relocated. 

• Stationary workbenches have been modified so that tile can be installed underneath them. 

• The store is closed to business this Friday and potentially next week if the merchandise isn’t back in place.

Standing Committee Reports:

Building and Maintenance – Tim

• The new commercial disposal is installed and working in the kitchen.

• The floor tile is scheduled for installation on Monday in the Thrift Shop.

• Sunshine Fitness paint and drain repair project. 

  • Another drain leak has been found, this time closer to the disposal and dishwasher kitchen drains; the pipe is leaking from its underside.

  • The plumber won’t know the extent of the project until he initiates the repair work.

  • Since these cast iron pipes are over 70 years old, it was suggested to get an estimate on replacing the entire drain line. 

Program Development – Muriel

• Senior Luncheons – The next luncheon is February 26 and themed “Friendship Luncheon”. Other dates for 2026 will be published soon.

• Bingo – We’ve researched the Wisconsin regulations for Bingo with Wendy’s help. 

  • A license is required even though we have 100% payback. 

  • There are several regulations that will be a challenge for compliance, e.g., maintaining a separate checking account for all income and payouts; keeping comprehensive bookkeeping for all income, payouts, expenses, etc., collect Sales Tax on all Bingo income, pay the state an occupational tax bi-annually for gross receipts.

  • After additional discussion, Sue made the motion to discontinue Bingo as a ‘Senior Activity’; Lori seconded the motion. Motion carried.

Executive/Finance:

• 2026 Budget – The item will be presented at the February meeting.

• Cupid’s Carnival – Candice Kuhl (CanDance) is once again taking on the huge task of organizing this annual fundraiser sponsored by the center’s long-term tenants.

  • Board members are encouraged to contact Candace if they can help in any way, especially picking up donations from area businesses.

Grants – Muriel

• Green Bay Foundation Grant – Wendy and Ray traveled to Green Bay on December 17 to attend a luncheon and receive the grant award for the Event Center stage fund.

• RCU – The center was turned down on the grant request for assistance in funding the HVAC upgrade.

• Polk-Burnett Operation Round-Up – The center received $1000 for a portable PA system.

Unfinished Business:

Cedar Corp – HVAC Upgrade in gymnasium wing - Tim:

• State approval for the plan was received on Dec. 8 and the center sent out invitations to bid to selected contractors on December 13. 

• Cedar Corp coordinated a pre-bid walkthrough on January 5 with bids due by Jan. 23.

• We anticipate that we will work with Apex to identify a bid to recommend to the board.

New Business:

Election of Board Members and Officers - 

• Board members whose term is expiring include Tim Wyss, Virginia Cahow, Muriel Melson, Sue Anderson and Bert Petersen.

  • Doug made a motion to re-elect the slate, i.e., Tim, Virginia, Muriel, Sue and Bert. Virginia Seconded the motion. Motion carried.

• Offices open for a two-year term include president and secretary.  

  • Lori nominated Tim Wyss for president and Muriel Nelson for secretary. The vote was unanimous. 

Adjournment: Lori made a motion to adjourn the meeting at approximately 11:30; Sue seconded the motion. Motion passed and meeting was adjourned.

Next CLACC Board Meeting – February 26, 9:30 am