March 2026 Board Meeting Minutes

Clear Lake Area Community Center (CLACC) Board Meeting

March 26, 2026

Present: Tim Wyss, Lori DeBoer, Virginia Cahow, Muriel Nelson, Doug Cahow, Ray Cress, Wendy Schoggins, John Koerper, Jay Matson

Call to Order: Tim called the meeting to order at 9:40 am and led the Pledge of Allegiance.

Secretary’s Report: The minutes of the February 26 Board Meeting were accepted.

Treasurer’s Report: Virginia Cahow

Rental income is off to a good start this year.
Gas and electric payments have not been posting correctly in QuickBooks; Wendy continues to work on the issue.
Autopayment can be set up for village utilities (water/sewer).
Bills were paid for kitchen drain repair ($398.75) and for boiler motor repair (Moberg-$245.57).
Insurance premiums remain unchanged.
Asset accounts are relatively stable.

The treasurer’s report was approved, subject to audit.

Office Management – Wendy Schoggins

Old School Thrift Shop – Tim

Until Sue Anderson recovers from her accident, Lori will be the liaison between the thrift store volunteers and board and will also help with sorting. Muriel will work in the store.
The store will be open on Good Friday.
Shelving is being installed in the new sorting room.
Donations are more than plentiful.
There will be a ‘half off’ sale on clothes and shoes to help clear the winter inventory.
Customers are very positive about the new floor tile.

Tenant Talk – Tim

Soli Deo Gloria would like additional space to accommodate their growing program. Tim is evaluating options.

Standing Committees-

Building and Maintenance

Paint for Sunshine Fitness - Ray offered to paint the new drywall in that suite. The paint is available.
Kitchen Fire Suppression System – The system may be damaged. Jay offered to look at it.
Bent sign – Doug reported a bent sign in the back parking lot.

Program Development

Senior Luncheons – The next luncheon is Thursday, April 23, 2026, with an Earth Day theme.

Executive/Finance – Tim

2026 Operating Budget -A 2026 operating budget of $136,400 was proposed. An overage of income to expenses is $19,400 which will be added to “Facilities Maintenance”. Lori moved to approve the budget; Muriel seconded the motion. Motion carried.
Tenant Contracts and Liability Insurance Coverage – Wendy is maintaining a status list of tenant contracts and documentation of their liability insurance.

Grants – Muriel

Submission to RCU Foundation for heating system– Notification is expected late May to early June.
Submission to FCKBA(ndersen) Foundation also for Heating system – Will be submitted by the March 30 deadline and we anticipate hearing the decision by mid to late May.
Additional grants are necessary to meet the center’s capital improvement needs (anticipated over $1 million in the next 2-3 years).

Unfinished Business - Tim

Cedar Corp/Apex Engineering update –

The center is reviewing a proposed agreement with Apex regarding obtaining AutoCAD drawings for the heating and electrical as developed by Apex.
The center has also asked Steiner Heating of River Falls to provide input and ideas for upgrading the heating system using a hot water/boiler system rather than forced air. Air conditioning would not be considered with this scheme. Concern continues that there is no back-up to the current boiler.
Tim is also asking Countryside for a proposal.

New Business - Tim

CLACC will support the school’s Earth Day Poster contest again this year.
Tim is verifying that the Service-Learning Day will occur again this year. Suggested projects for the students include moving items from storage to the museum or relocating items between the old science rooms on the third floor.

Announcements- Tim

Adjournment

Doug made a motion to adjourn; Virginia seconded the motion. Motion carried and meeting was adjourned at 11:00 am.

The next Board Meeting is Thursday, April 23 at 9:30 am.

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