February 2026 Board Meeting Minutes

Clear Lake Area Community Center (CLACC) Board Meeting

February 26, 2026

Present: Tim Wyss, Lori DeBoer, Muriel Nelson, Ray Cress, Wendy Schoggins, Jay Matson, Jake Blair (tenant)

Call to Order: Tim called the meeting to order at 9:30 am and led the Pledge of Allegiance.

Secretary’s Report: The minutes of the January 22 Annual Meeting were accepted.

Treasurer’s Report: Wendy Schoggins for Virginia Cahow

• Income – Includes $5194.06 received from grants and donations.

• Expenses – The electrical bill was very high; however, there was no gas payment recorded.  Wendy will research this for a possible discrepancy.

• The repair of the kitchen drain was completed more easily and at a lower cost than feared ($3590.11).

• Assets – The investment accounts reflect the healthy stock market.

• The treasurer’s report was approved as presented, subject to audit.

Office Management – Wendy

Security issue – 

• Volunteers who were servicing the fan motors in the rental suites accidentally left open the door to the Out of the Woods Goods suite (room 206).

• Once notified by the tenant, Tim and Wendy reviewed the hallway camera recordings and confirmed that while there was some traffic in the hallway, no one entered the suite.

• The tenant was informed of the finding and also accepts that as proof that her suite was not entered.

• The office instituted a new policy effective immediately:

  • When service or other people enter a rented suite, there must be a mandatory, documented check that the door is closed and locked.

  • A second person/volunteer must verify the closed, locked door.

  • Volunteers and cleaning staff will have a refresher session on building security.

  • Whenever one identifies an open door to a rented suite, check the room. If no one is there, close and lock the door and report the incident to the office.

New service for Insider newsletter

• Wendy changed to “Mailerlite”  for emailing the “CLACC Insider” to avoid a charge from the former service.

Tenant wait list

• Currently, there are 15 applicants waiting for long term rental space.

• Hourly rental policy

  • The current policy for the Event Center includes hourly rental on Monday through Wednesday.

  • Someone wants to rent the Event Center on Thursday from 5-8 pm for Karate classes.

  • The potential conflicts to expanding the hourly rental policy to Thursday include Community Theater, possibly Sunshine Fitness and potentially other existing activities.

  • Lori made the motion to explore the option of expanding the policy for Event Center hourly rental to include Thursday, and to limit it to the Karate classes at this time. Muriel seconded the motion. Motion carried.

Thrift Shop – Wendy for Sue Anderson

Sue Anderson was injured in a car accident and will be out for an unknown time. Lori has offered to be the liaison between the board and thrift shop for the interim.

Donation Management

• An issue has arisen on social media where the management of thrift shop donations was questioned.

• Currently

• Incoming donations are sorted by volunteers.

• Items that are clean, in good condition (“gently used”) and of use to potential thrift shop customers are processed for thrift store inventory; off season items are stored as long as space is available.

• Some items are selected for sale through local resale entities, e.g., Marketplace, Sunday auctions.

• Surplus inventory or items that cannot be sold by the first two outlets are either given to Goodwill or sold to businesses who specialize in lower quality goods; this currently includes two private businesses.

• Unfortunately, some donations are of the quality that must be discarded.

• By assigning donations to different distribution paths, the center continues to uphold its objective to obtain as much income as possible to cover the center’s maintenance expenses.

• Since donors seem to be unaware of the multi-prong process, the center needs to ensure transparency via actions such as:

• Revise signs that are posted where donations are dropped off.

• Post information on Facebook.

• Submit an informative article in the chronicle.

• There should be a formal contract with the private business to avoid any conflict-of-interest concerns.

• Wendy submitted a proposal to clarify how donations could be managed by the center utilizing a private business/LLC to take its surplus/unsellable goods. 

• Lori made a motion that board members should email their recommendations to Tim and that, because of the urgency of the situation, the executive board will act to review and approve a contract with the private LLC. Muriel seconded the motion.  Motion carried.

Standing Committee Reports

Building and Maintenance

• Floor tile project- New tile has been installed in the thrift shop and all hallways on the lower level.  Thanks to Jay and his great group of volunteers for this building improvement.

• Kitchen drain repair – The leaking pipe in the kitchen drain system was replaced. Cost was under $4,000 because the actual repair was not as extensive as originally thought.

• New “Little Free Library” installed. The Little Library in front of the center has a new look, thanks to LeRoy Johnson and Dwight Rosen.

• Dining Room Floor waxing – A much-needed cleaning and waxing of the Dining Room floor was completed, thanks to the leadership of Mark Rundquist.

• Conversion to 8’ LED tube lights – This plan is on hold because the new LED tubes are too short for some current fixtures. Issue to be addressed later.

• Sunshine Fitness repair – A wall still needs to be painted (associated with the leak of sometime ago). Ray offered to complete the work.

• Locks on kitchen doors – The doors to the commercial kitchen are now locked because of many items from that area are gone.  Signs are posted to call the office for entry to that room.

Program Development

• Senior Meals - A Senior Luncheon is scheduled for today.  ADRC will be participating with an information table staffed by the Elder Benefits Specialist. The next luncheon will be April 23.

• Cupid’s Carnival – The income to date for the tenant-supported fundraiser is $2,154. There are three businesses that have yet to provide their donations.  CLACC is grateful to everyone who supported this event, especially the tenants.

Executive/Finance

• Liability insurance - Noah Insurance Agency informed Wendy that the premium remains the same for 2026 and it has been renewed.

• Annual budget approval – Postponed to the March meeting. 

Grants

• Muriel is finishing a request to RCU for funds for the HVAC project.

• The committee is considering applying to two additional foundations. 

Unfinished Business

Cedar Corp/Apex Engineering

• Apex Engineering will be coming to a meeting on March 5 to discuss potential next steps for the gymnasium wing heating/cooling/ventilation project; the bids received were greater than expected.

New Business

Automatic Door Opener for Food Pantry

• The food pantry informed Tim that they have sufficient funds to finance the $4,256 quote for the door opener and its installation. This doesn’t include electrical work or other incidentals. 

• Muriel made the motion that CLACC pay up to $2,000 for electrical work and other incidentals not covered in the bid but required for installation.  Lori seconded the motion.  Motion passed.

Vending machine for snacks and beverages

• Crystal Bell and her three daughters, who are Soli Deo Gloria students, made a proposal at the January board meeting to obtain and maintain a snack machine in the hallway on the first floor. They offer 10% of their sales to cover any costs incurred by the center.

• It was suggested that the machine be placed between the stairway and Clear Water offices since that is the location of one of the two electrical outlets, and the more convenient location. (Clear Water will be advised of the plan.)

• Lori made the motion to proceed with the plan. Muriel seconded the motion; motion carried.

Tenant Talk – Jake Blair

• Jake and his wife, Faith, are owners of Mystic Shapes in suite 309. They’ve made some impressive changes to the suite by upfitting areas in the room for playing games, a lounge space, office work, and storage. 

• Along with their strong working relationship with fellow tenants, they also have the objective to attract community members to the center for conversation and supportive activities. They hope to eventually rent additional space where they can expand their plans especially for individuals who need support.

• The board was invited to tour their space.

Adjournment - Lori made a motion to adjourn the meeting; Muriel seconded the motion. Motion carried. The meeting was adjourned at approximately 11:35. 

The next board meeting is Thursday, March 26 at 9:30 am