March 2025 Board Meeting Minutes

Clear Lake Area Community Center Board Meeting Minutes

March 27, 2025

Present: Board Members - Tim Wyss, Virginia Cahow, Doug Cahow, Wendy Schoggins, Sue Anderson, Muriel Nelson; Advisory Board Members – Ray Cress, Jay  Matson, John Koerper, Joan Lillie; Tenants – Jacob Blair, Melanie Cuper

Call to Order: President Tim Wyss called the meeting to order at 9:30 am in the CLACC Office.

Pledge of Allegiance: Led by Tim.

Secretary’s Reports: The minutes of the February 27 Board Meeting were approved with one change: The third Bullet of Tenant Talks should read:

“Jacob and Faith want to acquire a second room at CLACC so that they can provide a ‘healthy place for people to go’. The room would be used for many activities including family game night, role-playing games (RPG) and more.”

Treasurer’s Report – Virginia Cahow

• February Income: 

  • Thrift Shop receipts exceed the budget again this month.

  • Income also reflects money gained from participating in the auction that’s held monthly in the community.

  • Donations include $100 from Dr. Bill Scott and $280 from Thrivent’s program.

  • Receipts from this year’s Cupid’s Carnival totaled $2,167.

  • Grant money received from WEDG-SAG was $116,800 and applied to the $148,000 bill paid to the asbestos removal company.

• February Expenses

  • The ad for the thrift store was paid in full for the year ($171).

  • Gas and electric bill are combined (gas - $4,588.78; electric - $1058.58).

  • Boiler maintenance expenses include summer and fall maintenance expenses.

  • Electrical improvements, in preparation of a tenant occupying that space,  were completed in the old boiler room.

• Reserves – The available reserves were reviewed.

• The Treasurer’s Report was approved as presented and is subject to audit.

Office Management – Wendy Schoggins

• No updates or changes were reported.

Old School Thrift Shop – Sue Anderson

• Thrift Shop continues to be staffed with good volunteers.

Tenant Talks  - Melanie Cuper - Community Theater

• Melanie is assuming the responsibilities of the Community Theater from Heid Paulson; Heidi remains actively involved.

• The next production, “Doc, Doc, Goose”, will be presented the end of April and into early May and is based on nursery rhymes.

• Melanie also represents Pillar Bank, our local bank who chose CLACC as the organization to support this spring  Melanie will attend CLACC Board Meeting when her schedule permits.

• Pillar Bank staff will be helping CLACC with grounds clean-up. Staff from the bank will be at the center for 2-3 hours sometime during Earth Day week.

Standing Committee Reports:

Building and Maintenance:

• Asbestos abatement work will be completed this week 

  • Floor tiles were removed from Room 303.

  • Floor tiles are being removed from the gym hallway today.

  • An air quality test is being done in the gym area to ensure safe occupancy. 

• New flooring for the gym hallway and Room 303

  • Wendy recommended using the tile received from Wells Fargo for areas needing new floor tile.  She indicated there would be a cost for thresholds or reducers for doorways plus shipping costs to borrow a tile cutter from the tile manufacturer. 

  • Doug  made a motion to make available up to $2,000 for the tile needs. Virginia seconded the motion.  Motion carried.

• Earth Day Preparations (April 22) 

  • Plans will be finalized once CLACC is informed of student participation.

• Ventilation for Cahow shop

  • Doug has requested that there be more ventilation in his shop where he works on several gas engines. The exhaust fumes are a problem. A resolution plan is TBD.

Program Development  

• Senior Meals: - Muriel

• The February 27 meal was a success with over 80 people participating.

• Special thanks to Joan and all the other volunteers who assisted.

• The 2025 schedule for luncheons is April 24, June 12, August 28, October 23 and December 4.

Bingo - Muriel

• Games will continue the 2nd Tuesday of the month and after Senior Luncheons since there is a core group of about 12 who enjoy coming to the game.

Executive/Finance 

Status – 2025 Tenant Contracts

• Several contracts and proof of insurance are still outstanding.

Grants – Muriel

• A grant request will be submitted to Fred B. and Katherine C. Andersen Foundation (FBKCAF) by March 30 to complete the heating system upgrade in the gymnasium area and for money to replace the roof over the thrift shop.

• CLACC received a recommendation that it work with an architectural engineer to review the heating and ventilation needs of the gymnasium area before proceeding with the upgrade.  It was also recommended that the entire facility be assessed to ensure that we meet code while also providing adequate temperature control and ventilation to the many areas of the building. Muriel verified that grant money already received from FBKCAF can be used for this expense provided the foundation is advised of it. Cory Scheidler of Cedar Corp (Menomonie) was recommended. Wendy made a motion to contract with an architectural engineer as described above; Doug seconded the motion. Motion carried.

• CLACC needs an independent audit of income and expenses related to the asbestos abatement project as required by WEDC-SAG requirements. This needs to be completed and submitted to WEDC once all payments are made. Muriel made a motion to proceed with the audit as required. Doug seconded the motion. Motion carried.

Unfinished Business

Rental rates for non-profits and benefit events – Tabled to a future meeting.

Earth Day Posters - Wendy

• Wendy announced that this year’s poster contest will involve the elementary school. 

• There will be 6 student winners along with their teachers. Students will  each receive $30, and their teachers will each receive $20. 

• The contest is cosponsored by CLACC and the Lions. 

New Business

• Now that he has stepped down to be an advisory member, Ray reminisced about his time as an active board member. When he first moved back to Clear Lake he had time to pursue new activities. Early on he saw Virginia and Doug performing repairs on the CLACC roof. It wasn’t long before he was assisting with handyman work and repairs at the facility too. Ray has seen the organization undergo steady changes through the years.  Today, he sees the community center as having healthy tenant involvement and positive ties to the surrounding community. What he didn’t say was that he is one of the reasons these changes have occurred. 

Announcements

Printing Press Successfully Moved - Tim

Jake Blair, tenant and owner of Mystic Shapes, recruited some friends who are commercial movers to relocate the printing press to the second floor outside the Chronicle Office. Many thanks to Jake & his friends from Daymaker’s Moving and Storage.

Village Clean-Up – Tim

• Tim announced that village clean-up is scheduled for April 26.

Adjournment 

Muriel moved to adjourn the meeting at 10:45 am; Virginia seconded the motion.  Motion carried. 

Next CLACC Board Meeting – March 27, 2025, 9:30 am