June 2025 Board Meeting Minutes

Clear Lake Area Community Center Board Meeting Minutes

June 19, 2025

Present: Board Members - Tim Wyss, Virginia Cahow, Muriel Nelson, Sue Anderson, Doug Cahow, Bert Petersen, Ray Cress; Tenants – Jake Blair

Call to Order: President Tim Wyss called the meeting to order at 9:30 am in the CLACC Office.

Pledge of Allegiance: Led by Tim.

Secretary’s Reports: The minutes of the May 22 Board Meeting were accepted as presented. 

Treasurer’s Report – Virginia Cahow

• May Income: 

  • Wendy is working with the tenants who are late with their rental payments.

  • Once again the Thrift Shop sales were very good.

  • Income from the brat stand sales will be included in the June report (next month). 

• May Expenses

  • Gas and electricity costs are down because of the cool spring weather.

  • Water (village utilities) – Virginia is researching why the village has CLACC in a special classification where the rate is higher than any other classification.

  • Sanitation – bill for the dumpster is now paid annually.

  • There was no cleaning bill in May because of the staffing change.

  • Of special note is the final payment for the asbestos project has been paid.

• Reserves –Since money received for grants are designated funds, Bert made the motion to ask Edward Jones Investments to create a separate money market account for this money. Ray seconded the motion; motion passed. Tim asked Muriel to contact Eric Morrisey to determine what was required.

• The Treasurer’s Report was approved as presented and is subject to audit.

Office Management – Tim Wyss for Wendy Schoggins

• Food Stand at Clear Lake Days: Lori and Warren are managing the event. An electronic sign-up sheet will be available tomorrow. Please volunteer and help this fundraiser.

• The center will be the location of several Heritage Days events:

  • The coronation will occur in the Event Center at 4 pm Sunday. Decorations to remain throughout the week.

  • The “Royal Reunion” will take place in the Event Center on Saturday from 2-4 pm.

  • A “Haunted Wisconsin” presentation on Thursday at 4pm in the Dining Room.

  • The ground floor hallway is the back-up location for vendors in case of rain on Friday & Saturday.

• CLACC was classified as a Platinum Sponsor because of its in-kind support and donations to CL Days.

Old School Thrift Shop - Sue Anderson

• The thrift shop will be closed June 27 because of Clear Lake Days and on the July 4 holiday.

• There is a persistent water leak in one of the rooms. This will be brought to the attention of the roofers in case the roof is the cause.

Tenant Talks - No update

Standing Committee Reports:

Building and Maintenance and ongoing projects:

• Cedar Corp evaluation of facility heating and ventilation needs

  • Tim, Mark Rundquist, Doug, Muriel & Wendy met with Steve Hoercherl of Cedar Corp and Justin from Apex on June 13. The group toured the ground floor while discussing heating and ventilation needs. They reviewed blueprints and borrowed a set to copy for their use. They showed surprise and concern when they were told there is no back-up system for heat. 

• Floor tiling -  The Decorating Committee will be putting down floor tile in Room 303 in the next week or so. 

• Yard work – Diane Blanchard will be leading a crew of teen volunteers to clean up the grounds in anticipation of Clear Lake Days.  They will work on Friday and Monday, starting at 8:30 am.

Senior Meals: - Muriel

• Another successful Senior Luncheon was held on June 12 for about 65 seniors. Special thanks to Warren DeBoer who was the grill master. This is a very popular meal.

• These meals could not happen without Joan who does excellent work to both prepare the meals and keep the cost under control and each of the other volunteers who help.

• The next luncheon is August 28 followed by October 23 and December 4.

• It was suggested to have more community education classes targeted for seniors, after the luncheons or at other times.

• Bingo - Muriel

• Games will continue the 2^nd Tuesday of the month at 1 pm and after the luncheons.

Executive/Finance   - Tim

• Some tenants are moving to other suites (This “shuffling” meets the policy where current tenants get first option to move to a vacant suite):

  • Woods Cutlery from Room 204 to the Old Boiler Room

  • Windy Ridge form Room 202 to Room 204

  • Kate’s Coffee Koop from Room 312 to Room 202

  • A new tenant will occupy Room 312

• Air Conditioning policy

  • Several tenants (4-5) have window AC units. CLACC has not had a policy for a supplemental fee to cover the cost of electricity. Tenants use their AC units differently, e.g., only when in their suite, 24/7 or based on monitored ambient room temp.

  • Watt meters are available for purchase. Cost per unit ranges from $80-465. The center currently has two on loan from the library.

  • Doug made the motion to purchase watt meters contingent upon their price and the number needed to measure electrical usage by the AC units. Virginia seconded.  Motion passed.

  • Jake indicated that as a tenant, he prefers to have a set amount established for his suite rather than a varying month to month amount.

Grants – Muriel

• The grant was received from Fred C. and Katherine B. Andersen Foundation (FCKBAF). The   $115,000 is designated to complete the heating system upgrade in the gymnasium area, to replace the roof over the thrift shop and to pay for consulting work for the facility’s heating and ventilation system.

• The submission to Compeer for $10,000 (their maximum-allowed request) towards the Event Center stage, lighting & audio systems was completed..

• An application is underway to the Green Bay Foundation for $8,000 (their maximum), also for the Event Center. This is due by July 7.

Unfinished Business

National Registry of Historic Places –  No update.

Heritage Days Food Stand – See Office Management Update

New Business

Bids for New Roof – Tim

• Tim received bids for roof replacement from Paul’s Sheet Metal and Fischer.  There are differences in the proposed work. It was decided to ask Fischer to provide a revised bid to include the additional items specified by Paul’s, ie remove / replace materials down to the deck. Tim will contact Fischer.

• Once Fischer provides a revised bid, Tim will notify the board. Interested members can join in a discussion prior to proposing a contractor for board approval.

• Note that Paul’s uses a rubber-based material (EPDM) while Fischer uses a different type of membrane (IB).

Commercial Kitchen Improvements – Muriel

• Muriel recommended that the commercial kitchen be cleaned and organized and that additional equipment & supplies be purchased to increase its functionality.  She requested $500 for the project that may include hiring someone for a few hours to help with the heavy-duty tasks. Doug made the motion that the board provides up to $500 to clean, organize and equip the kitchen as described above. Bert seconded the motion; motion carried.

• Muriel asked that the board approve the purchase and installation of a commercial garbage disposal. The request was not approved; rather concerns were raised about the drainpipes that leaked over a year ago and resulted in damage to the fitness center. It was suggested that, if a disposal is needed, someone research the availability of a commercial disposal that empties into the drain with less force; also a grease trap was recommended.

Adjournment 

• Virginia moved to adjourn the meeting at 11:00 am; Sue seconded the motion.  Motion carried. 

Next CLACC Board Meeting – July 24, 2025, 9:30 am