July 2025 Board Meeting Minutes

Clear Lake Area Community Center Board Meeting Minutes

July 23, 2025

Present: Board Members: Tim Wyss, Lori DeBoer, Sue Anderson, Doug Cahow, Ray Cress, Wendy Schoggins, Muriel Nelson. Advisory Board Members: John Koerper, Jay Matson.

Call to Order: President Tim Wyss called the meeting to order at 9:30 am in the CLACC Office.

Pledge of Allegiance: Led by Tim.

Secretary’s Reports: The minutes of the June 27 Board Meeting  and the minutes of  Special Board Meeting of July 2 were accepted as presented. 

Treasurer’s Report – Wendy Schoggins for Virginia Cahow

• The following summer fundraising was summarized:

• The brat stand expenses were $779 plus $50 (total is $829); income was  $2618.

• Heritage Days food stand expenses totaled $645.42 plus ice; income was $3,021.

• Senior Luncheon expenses totaled 212.39; donations were $453.

• Food sales at June auction - $109.85 (Wendy donated the food, so no expenses)

Expenses:

• Paid half-month Custodial fees since new custodian started mid-month.

• Paid special boiler maintenance that occurred in April ($1,481.02)

• Purchased tile for Room 302; this will replace the tile removed during the asbestos abatement project.

Reserves:

• The reserves include the $115,000 grant recently received and grants received earlier ($140,000).

• The Treasurer’s report was approved subject to audit.

Office Management:

• Auctioneers of the ‘first Sunday of the month’ auction held at Raising the Bar (and previously held twice at CLACC) asked if the center would take it permanently. While the auctioneers don’t pay rental, they charge the center ½ the regular fee for items sold by the CLACC. 

• It’s proven to be a good outlet for selling donated items not suitable for the thrift shop. Plus, it’s another opportunity for food sales. 

• Lori made the motion to hold the monthly auctions at the center through 2025 to allow a trial period. Sue seconded the motion.  Motion carried.

Thrift Shop:

• There was a successful half-price sale on clothes and shoes on July 19 to move inventory. 

• The shop brought on over $900 on another Friday recently.

• Sue commends the thrift shop staff for all their hard work. 

 Tenant Talk:

• The planned tenant moves are complete:

• Woods Cutlery from 204 to B4 (old boiler room), Windy Ridge from 202 to 204, and Katie Wagner from 312 to 202.

• A new tenant, My Best Friends Bookshelf (Danielle Carlson) , moved into Room 312.

• The commercial kitchen is in regular use now by a baker, Katelin Graski. Mary Caudy who has also shown interest in renting the kitchen, donated 2 standing mixers to the center.

Standing Committees:

Building and Maintenance  - Tim

There are several projects waiting for help to be completed:

• Room 303 Floor tile – Tile is purchased

• Ceiling in B5 (Sunshine Fitness)

• Weather-stripping doors – Different kinds of stripping have been purchased.

• It was questioned if the center should hire someone(s) to help complete the work or if volunteer help was sufficient.

Cedar Corporation (Corp) - Waiting for Cedar Corp analysis and report before completing:

• Ventilation in Cahow’s shop (former wrestling room).

• Insulation replacement for steam pipes.

Lighting:

• The center will no longer purchase fluorescent tube bulbs.  With the rebate from Focus on Energy and Xcel, LED tube bulbs can be purchased at a much lower cost. 

Program Development –

• Senior Meals-Muriel

• The next Senior Luncheon is August 28 followed by October 23 and December 5.

• ADRC will attend the Aug. 28 and provide an after lunch educational session on Medicare updates.  They will also be available to provide individual counseling.

• Bingo – Muriel

  • We continue to have 10-12 people participating the 2^nd Tuesday and after Senior Luncheons. The game continues to be 100% payback.

Grants - Muriel

• The committee is waiting to hear about their submission to the Green Bay Packer’s Foundation for the Event Center Upgrade ($8,000, the max that can be applied for).

• The committee will apply to the Royal Credit Union Foundation (RCU) for funding for heating system improvements. Submission is due by September 1.

Unfinished Business

National Registry of Historic Places application  - No update

Heritage Days Food Stand Opportunity -Tim

• A food stand is for sale for $500 at the St. Croix County Fair Grounds. 

• There are many advantages to having a stand that could be locked up overnight during Heritage Days.

• Tim indicates the stand is in good condition; however, it is not on wheels.

• Discussion followed concerning its storage, transport, and overall benefit to the center.

• Lori will obtain the stand’s dimensions and report back to the board.

New Business:

Architectural and HVAC Contracts with Cedar Corporation - Muriel

• Cedar Corporation (Cedar Corp) has submitted a contract proposal to analyze and determine the heating, ventilation and potentially, AC needs for the facility. The work would be completed in 3 phases: 1) Determine the needs and solution for the gymnasium wing; assist in plan execution ($22,500); 2) Document the existing HVAC in the remainder of the facility ($17,000); and 3) Provide analysis and options for resolving any problems and also provide budget estimates ($6,000).

• Muriel suggested that once we know the extent of our heating, ventilation & AC needs, we will be better prepared to seek grants for these needs.

• The center has approximately $ 35,000-38,000 in grant money to apply to this expense.  

• Doug made the motion to proceed with the contract; Lori seconded the motion.  Motion passed.

Announcements:

• Paul’s Sheet Metal was awarded the contract to reroof the area over the Thrift Shop. This bid was slightly less than the other one received; it seemed that there would be fewer unknowns, and hence, less risk with this contract.

• The Mason have donated $1,000 to CLACC.

• In the interests of community spirit, the bench obtained from the Lions through plastic collections may be located at the new Pickle Ball courts. Future benches can be located at the center.

Adjournment: Lori made a motion to adjourn the meeting; Muriel seconded the motion.  Motion passed. Meeting adjourned at 10:40.

The next meeting is scheduled for August 28 at 9:30 am in the CLACC Office.